Recruiting Coordinator

Location: Downtown Houston, TX

Support the Hiring Process. Create a Great Candidate Experience.

We are seeking a highly organized and dependable Recruiting Coordinator to provide hands-on coordination and administrative support to a fast-paced corporate recruiting team in Downtown Houston.

This role will play an important part in keeping the hiring process organized and moving efficiently, from coordinating interviews and managing candidate communication to preparing offer letters and supporting pre-employment activities.

The ideal candidate is detail-oriented, deadline-driven, responsive, and an excellent communicator who enjoys managing multiple moving pieces and creating a positive experience for both candidates and hiring managers.

Key Responsibilities

• Coordinate and schedule candidate interviews across multiple hiring teams and departments.
• Partner directly with hiring managers to gather availability and coordinate interview schedules.
• Communicate interview details, scheduling updates, and next steps clearly and professionally to candidates.
• Manage scheduling changes and conflicts while keeping candidates and internal stakeholders informed.
• Prepare and compose offer letters accurately and within established timelines.
• Support offer and pre-employment/onboarding activities to ensure candidates transition smoothly through the hiring process.
• Maintain accurate candidate information, documentation, and status updates within recruiting systems and tracking tools.
• Follow up proactively with recruiters, hiring managers, and candidates when information or action is outstanding.
• Assist with recruiting documentation, reporting, and other administrative needs.
• Maintain confidentiality when handling candidate, compensation, and employment information.
• Help identify opportunities to improve recruiting coordination and the overall candidate experience.

Qualifications

• Previous experience in recruiting coordination, onboarding, HR coordination, talent acquisition support, or a similar administrative role preferred.
• Experience scheduling and coordinating a high volume of interviews strongly preferred.
• Strong organizational and time-management skills with exceptional attention to detail.
• Ability to manage multiple priorities, calendars, candidates, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Professional and comfortable communicating directly with candidates, recruiters, and hiring managers.
• Strong follow-through and ability to proactively keep processes moving.
• Proficiency with Microsoft Office, including Outlook; experience with an ATS or recruiting system preferred.
• Ability to work effectively in a fast-paced corporate environment.

What We're Looking For

• Highly Organized: Can keep numerous interviews, candidates, hiring managers, and deadlines straight.
• Proactive: Follows up on outstanding information rather than waiting to be reminded.
• Detail-Oriented: Understands the importance of accuracy when preparing offers and handling candidate information.
• Responsive: Communicates quickly and keeps stakeholders informed when schedules or priorities change.
• Dependable: Consistently follows through and understands that delays can impact the candidate and hiring-manager experience.
• Professional: Represents the recruiting team well and provides candidates with a polished, positive experience.

Why This Opportunity?

This is an excellent opportunity to gain hands-on experience supporting a large corporate recruiting function while working closely with recruiters, hiring managers, and candidates throughout the hiring process. The role provides strong exposure to talent acquisition, interview coordination, offer preparation, and onboarding while allowing you to make an immediate impact on the candidate experience.