General Duties

Under the supervision of the Procurement and Warehouse Supervisor, the Materials Management Assistant provides administrative support to the Procurement and Warehouse Supervisor and assists in the execution of duties and responsibilities essential to the acquisition and distribution of goods, materials, supplies and services throughout NEON.

Education

Associate Degree in Business or related field or equivalent experience.

Minimum Qualifications

• Job-related experience.
• The ability to do detailed work is essential in checking price lists, catalogs, and invoices.
• Ability to use sound judgement to assess the factors involved in making materials management decisions.
• Ability to work effectively with people (professionals, administrators, and non-professionals).
• Basic understanding of economics.
• Basic accounting experience.
• Must have at least two years' experience in office management and procedures.
• Must have experience in basic statistics and the ability to compile statistics.
• Meet the physical requirements of the position, including walking, standing, lifting, bending, and climbing stairs.
• Ability to perform assigned tasks with frequent interruptions and consideration of patients and other personnel in proximity to the worksite.
• Demonstrate initiatives in the performance of assigned responsibilities.
• Excellent communication skills and ability to interact with employees, patients, and outside contractors.
• Valid driver's license and dependable transportation.

Technical Skills

• Extracts and compiles a range of data from written sources, from individuals by asking questions, or from one of the several given databases, limited interpretation of data.
• Use of one of several standard reference works.
• Classifies materials for filing; use of straightforward or complex filing systems (i.e. tickler files).
• Understand complicated written instructions, memoranda, and policy statements.
• Writes simple internal memoranda and fills out complex forms.
• Use and/or operate office equipment (i.e. personal computers, calculators, and computer terminals including experience with the internet, email, word-processing, spreadsheet, or database management systems.
• Proficient in the use of Microsoft Office applications, Outlook, and basic PC applications.
• Proficient in the use of Microsoft Great Plains and e-Requester.
• Interpret shipping and receiving documents as well as invoices.