The Masonry Society (TMS) is a 501(c)(3) educational and scientific nonprofit professional society dedicated to advancing masonry knowledge, its development, and application. Since 1977, TMS has brought together engineers, architects, contractors, educators, manufacturers, and students through standards development, technical resources, education, conferences, workshops, and collaboration across the masonry industry. Position SummaryThe Administrative Coordinator supports the day-to-day administrative and organizational activities of The Masonry Society (TMS). Working closely with the Executive Director and other staff, this position provides administrative and project coordination support, assists with meetings and events, supports committees and volunteers, maintains membership and organizational records, and assists with communications and member service.This position is well suited for someone who is organized, responsive, and comfortable managing multiple priorities in a small office environment. The successful candidate will take initiative, exercise sound judgment, follow assignments through to completion, and work independently while collaborating with staff and volunteers. What You’ll Be DoingAdministrative and Organizational Support- Provides administrative, scheduling, and project coordination support to the Executive Director and other organizational activities.- Supports committee administration, including meeting coordination, communications, recordkeeping, and follow-up.- Supports general office administration and day-to-day operational activities.- Coordinates assigned projects and tasks, tracks deadlines and follow-up items, and communicates progress and items requiring decisions.- Assists with preparing, organizing, and maintaining meeting, committee, and organizational records and materials.- Participates in staff meetings, planning discussions, and organizational coordination. Meetings and Events- Assists with planning and logistics for the Spring and Annual Meetings, including online registration, attendee communications, meeting materials, food and beverage, room requirements and setups, budget tracking, and coordination with hotel and venue staff.- Provides onsite registration and meeting support and helps resolve issues as they arise.- Supports planning and execution of the North American Masonry Conference, held every four years, in coordination with the Executive Director, staff, committees, and volunteers.- Assists with researching future meeting sites and may participate in site visits as needed.- Assists with planning, communications, and administrative support for other TMS programs and events, including webinars and workshops. Membership and Member Service- Assists with membership administration, including member records, communications, reporting, and related activities.- Responds to member and prospective member inquiries and provides information and assistance related to membership, meetings, programs, and TMS resources.- Maintains accurate and current membership information in TMS systems and assists with membership reports and related records.- Supports membership outreach and engagement activities as assigned. Communications- Assists with member communications, electronic newsletters, social media, and promotion of TMS meetings, programs, and activities.- Drafts and proofreads routine communications and promotional content.- Creates and updates basic graphics and promotional materials using Canva or similar tools. What We’re Looking ForMinimum Qualifications- Associate degree or equivalent combination of education and relevant professional experience.- Three or more years of relevant professional experience in administrative coordination, office administration, project coordination, meetings or events, nonprofit or association work, or a related environment.- Experience coordinating meetings, events, programs, or projects involving multiple deadlines and participants.- Proficiency with Microsoft 365, including Outlook, Word, Excel, and PowerPoint.- Experience using databases and other technology to manage information, support workflows, and generate reports.- Effective interpersonal skills and a service-oriented approach.- Excellent written and verbal communication skills.- Ability to work independently, exercise sound judgment, and recognize when to act independently and when to seek guidance.- Strong organizational skills and attention to detail.- Demonstrated initiative, follow-through, and ability to anticipate next steps. Preferred Qualifications- Bachelor’s degree or equivalent combination of education and relevant professional experience.- Experience working in an association, nonprofit, professional society, or membership-based organization.- Experience with Airtable or similar database and workflow platforms.- Familiarity with Canva or similar tools for preparing digital communications and promotional materials. Compensation and Benefits- Full-time, non-exempt position based on a 40-hour workweek.- Hourly compensation range: $27.00-$29.00 per hour ($56,160-$60,320 annually), depending on experience and qualifications.- Employer-paid health, dental, and vision insurance for employee coverage.- Employer-paid long-term disability insurance.- Employee Assistance Program (EAP).- SIMPLE IRA retirement plan with 3% employer contribution, subject to plan eligibility requirements.- Paid vacation starting at 12 days annually, with increases based on years of service.- Separate paid sick leave.- Paid holidays.- Professional development opportunities. Working Environment- The position is based at the TMS office in Fort Collins, Colorado. Work is primarily performed in an office and event environment using standard office equipment. Occasional lifting and transport of meeting materials and supplies up to 25 pounds, travel-related activities, and extended computer use may be required.- This position requires flexibility in work hours during meetings and conferences, including occasional early mornings, evenings, weekends, and multi-day travel several times per year. Meeting and conference days may involve extended hours onsite. How to Apply- Applications will be reviewed on a rolling basis until the position is filled. A list of professional references will be required of all finalists.- This posting is intended to provide a general overview of the position and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the role. Additional duties may be assigned based on organizational needs.- Relocation is not available. The Masonry Society is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected status under applicable federal and state laws.